Removing never deletes anything
A task the optimiser takes off a day returns to the task list, keeps its original date, and can be scheduled again or dragged back by hand.
For team leads
You run the week. Allocator does the shuffling
Plan the whole week in one run, publish it, and let re-optimisation absorb the sick calls and the emergency jobs. Every change is still yours to approve.
Disruptions, handled
Call at 07:00. Plan by 07:05
A field worker calls in sick and the day's plan is suddenly wrong. This used to mean an open spreadsheet and an hour of ringing round the crew. Here's the same morning with Allocator.
- 07:00 You
Your phone rings. Lucas is sick, and his jobs for the day need to be shared out.
- 07:01 You
You mark Lucas absent in Allocator. That's it. One click is enough.
- 07:02 Allocator
Allocator re-optimises the day. Lucas's jobs are reassigned to suitable people so that routes stay sensible and the agreed time windows hold.
- 07:04 You
You glance through the new plan once more and approve it.
- 07:05 Allocator
Publishes the plan. Every worker sees their updated working day straight from their phone.
One sick call. Five minutes. Zero calls to the crew.
How it works
Work pours in. Schedules come out
New jobs, changed times, a sick day at 6:54 — Allocator absorbs them as they land and keeps every worker's day planned.
Work comes in
| Mäkinen Oy | tue?? | Kamppi |
| boiler svc | JARI? | moved |
| Lindholm | thu | ask Pia |
| URGENT!! | ? | Espoo |
Sick today — can someone take my route?
6:54
Missed call (2) “Can you come Thursday ins…”
RE: RE: RE: service visit Inbox · 47 unread
WO-8311 · ERP waiting for scheduling
Kamppi install FRI — don't forget!!
Allocator
Replans in seconds
Everyone's day, planned
JK
AN
Sick — jobs moved MS
TP
Sick days absorbed — jobs reassigned automatically
Scheduling, step by step
You stay in control
A scheduling run is a suggestion until you say otherwise.
-
Pick the period and the people
Choose the week, the location and the workers. Anyone marked absent simply gets no work, and their tasks go back to the task list to be re-planned — you don't have to remember to take them off the list first.
-
Review the suggestion
Allocator proposes a schedule and, beside it, lists the tasks that did not fit. Nothing is hidden: you can loosen a rule, open a task to see what limited it, or leave it for next week.
-
Publish
The suggestion becomes the official schedule, and every field worker sees their updated day on their phone.
You choose how far it may go
Keep tasks with the workers who know them and let only the order change — or, after a day patched around absences, let the whole day be rebuilt from a clean slate.
